Office Assistant

The office assistant will be supporting the administrative team

Hours: 25 to 40 hours a week Monday through Friday.

As the office assistant this person will be responsible for:

  • Supporting Office/Operation manager in overall operations including but not limited to:
    • Staff schedules
    • Students’ schedules
    • Communication and coordination with staff, suppliers, schools
    • Communication and coordination with families
    • Administrative tasks related to hiring, select payroll activities, termination, maintaining employee attendance reports
  • Responsible for the facility’s day-to-day operations (such as distributing access keys, maintenance of equipment and coordinating with repairmen, electrician, etc.)
  • Manage calls, emails and visitors – must respond to emails and requests in a timely manner
  • Promote a professional standard of communicating and operating for the organization, both internally and externally
  • Maintain files, website, and databases -Manage record keeping systems (online and offline)
  • Reconcile timesheets, and manage workflow to ensure all payroll transactions are processed accurately and timely
  • Preparing and filing of student records
  • Handling high volume of emails
  • Other duties may be assigned

Required qualifications

  • Experience in administrative/office roles
  • Proficiency in Microsoft Office Suite
  • Kind and cheerful disposition
  • Able to work positively with staff and families
  • Ability to maintain confidentiality
  • Web/tech savvy, ability to troubleshoot network issues
  • Highly organized and detail oriented
  • Excellent time management skills.

Preferred qualifications:

  • Experience working with Curracubby software
  • Experience working in schools

Please email cover letter and resume in body of email at jobs@golestankids.com for immediate consideration.